Administrative Assistant - Finance and Administration

Company: University of Texas at Austin
Location: Austin
Posted on: November 16, 2024

Job Description:

Job Posting Title:Administrative Assistant - Finance and Administration----Hiring Department:Undergraduate College----Position Open To:All Applicants----Weekly Scheduled Hours:25----FLSA Status:To Be Determined at Offer----Earliest Start Date:Ongoing----Position Duration:Limited Duration Based on Business Need----Location:UT MAIN CAMPUS----Job Details:General NotesA flexible work schedule is available with work hours being 10-25 per week. Must be eligible to work in the United States on a full-time basis for any employer.PurposeProvide administrative support to the student aid accounting team in the Undergraduate College Business Office during the peak processing summer season.Responsibilities

• Provide various administrative support to the student aid accounting team as part of the Undergraduate College portfolio primarily processing outside scholarship checks and providing accounting support including managing problem checks, contacting donors, and keeping files accurate.
• Performs general office functions for any given department reporting to Undergraduate College that works with the Business Office directly including but not limited to - filing, copying, faxing sorting. Provides basic temporary support for any given department reporting to Undergraduate College at any given time and general support to staff, faculty, and visitors.Required QualificationsHigh school graduation or GED and 3 years of experience performing clerical or administrative support. Highly organized and capable of tracking and managing multiple tasks and deadlines. Basic understanding of Office Suite and Outlook and Adobe and comfortable navigating and using computers. Ability and willingness to learn and use new technologies intuitively is crucial. Written and verbal communication skills are critical, and ability to present and communicate professionally and clearly is a key element to this job in a business office serving over 500 employees.Relevant education and experience may be substituted as appropriate. Preferred QualificationsFamiliarity with University of Texas systems. Experience working within Undergraduate College. Familiarity with UT Box, Smartsheet, Jira Service Desk, UT Austin Mainframe. Intermediate level experience with Microsoft Office Suite, specifically Outlook, Excel, Word.Salary Range$25/hourWorking Conditions
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstationRequired Materials
    • Resume/CV
    • 3 work references with their contact information; at least one reference should be from a supervisor
    • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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      • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, San Antonio , Administrative Assistant - Finance and Administration, Accounting, Auditing , Austin, Texas