Administrative Manager

Company: University of Texas at Austin
Location: Austin
Posted on: April 22, 2025

Job Description:

Job Posting Title:Administrative Manager----Hiring Department:College of Liberal Arts----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesWhat benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: and .For more information about the College of Liberal Arts, please visit: .Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:.For more information on college staff professional development, please visit:.PurposeTo manage the administrative support services of the Human Dimensions of Organizations (HDO) Program.Responsibilities

• Accounting and Financial Services, including high-level accounting and budget tasks to support faculty and the program with tracking expenditures, purchasing, submitting special funds requests, payroll, expense authorizations, and tracking endowments.
• Human Resource Functions, including employee life cycle (for faculty, student or temporary employees, and any full-time staff), supervise any student workers or added staff, familiarity with Workday processing functions, act as department timekeeper and I-9 partner, maintain personnel files, and oversee promotion process for faculty and staff.
• Department Management Functions, including facilities management, communication and social media contact, support of mentorship and undergraduate community-building programs, maintain and develop community contacts for support of internships and HDO 379 placements, attend all meetings and trainings that support the program (both on-campus and off-campus), support and collaborate with Director, event planning and oversight, serve as community liaison for special projects and student placements, support alumni network, liaise with staff from Extended Education Ventures program to support the HDO MA program, and other duties as assigned.
• Other related functions as assigned.Required QualificationsBachelor's Degree with at least five years' management experience within a large organization. Strong interpersonal and communication skills, both written and verbal. Ability to work independently and strategically with little supervision.Relevant education and experience may be substituted as appropriate.Preferred QualificationsExperience with an academic program (graduate or undergraduate). Proficiency with Microsoft Word, Excel, Workday and FileMaker Pro.Salary Range$57,000 + depending on qualifications.Working ConditionsTypical office environment with occasional weekend, overtime, and evening work. Austin-area base is required.Required Materials
  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
    • [PDF]
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    • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, San Antonio , Administrative Manager, Administration, Clerical , Austin, Texas