Office Manager

Company: N8 Fire & Safety
Location: Converse
Posted on: November 13, 2024

Job Description:

Do you have a passion for organization and love building better systems to help businesses succeed? N8 Fire & Safety is seeking a skilled and organized Office Manager who excels in QuickBooks, Office 365, Excel, Teams, and various other tech platforms. This role will oversee daily office operations, manage financial records, support team communications, and ensure efficient workflow across departments. The ideal candidate is proactive, detail-oriented, and comfortable with tech-driven administrative tasks. We encourage applicants who are inspired by new opportunities, motivated by challenges, and ready to get started. Apply now!

Responsibilities:
--- Financial Management: Maintain accurate financial records using QuickBooks, handle invoicing, accounts payable/receivable, expense tracking, and payroll processing.
--- Office Administration: Oversee office operations, including scheduling, supply ordering, and general administrative duties to keep the office running smoothly.
--- Document Management: Create, organize, and maintain digital records using Office 365 tools like Word, Excel, and SharePoint, ensuring data integrity and easy accessibility.
--- Team Communication & Support: Coordinate and facilitate communication through Teams, ensuring all team members have the information and support needed for smooth project execution.
--- Data Analysis & Reporting: Prepare, analyze, and present data-driven reports to support decision-making and strategic planning, primarily using Excel for data tracking, financial analysis, and budgeting.
--- Process Improvement: Identify opportunities to streamline processes, leveraging technology to improve efficiency and support the team's operational goals.

Qualifications:
--- Advanced proficiency in QuickBooks, Office 365, Excel, Teams, and similar software platforms.
--- Proven experience in office management or a related administrative role.
--- Strong organizational skills with keen attention to detail.
--- Excellent communication skills, both written and verbal.
--- Ability to work independently, prioritize tasks, and adapt in a dynamic environment.

About Company:
About Us: N8 Fire & Safety is a growing leader in fire protection solutions, dedicated to safeguarding lives and property through top-quality products, innovative systems, and unparalleled customer service. Specializing in fire suppression, alarm, and sprinkler systems, we work across diverse industries to ensure every client's facility meets the highest standards of safety and compliance.

With a focus on professional growth, we provide our team members with training, development, and rewarding career paths. We're looking for dedicated individuals who share our passion for fire safety and want to make a meaningful impact in our community. Join N8 Fire & Safety and be a part of a company that values your skills, supports your goals, and champions customer satisfaction and safety in everything we do.

Keywords: N8 Fire & Safety, San Antonio , Office Manager, Executive , Converse, Texas